Source: Ahrens, 2017, How to Take Smart Notes ### 1. Empty all inboxes Process all fleeting notes and unprocessed literature notes. - If a note is not worth developing - discard it. - If it is - turn it into a **permanent note**. Unprocessed notes must not linger beyond a day or two . --- ### 2. Write permanent notes properly For each idea: - One idea per note - Full sentences, self-contained - Written in your own words - Source explicitly cited This step translates reading into thinking, not summarising. Permanent nowlte should answer the question: "Is that an idea that I want to think with again?" --- ### 3. File by relationship, not topic Add each note: - Behind a related note - Link it to all relevant notes - If unrelated, file it at the end and link later Context is created by links, not categories . --- ### 4. Strengthen links For each new note, ask: - Does this support, contradict, or extend another note? - Does it raise a new question worth its own note? Add links accordingly. This is where value compounds . --- ### 5. Scan clusters, not everything Skim dense chains and entry-point notes. - Look for gaps, tensions, and open questions - Write new permanent notes for these Topics emerge bottom-up from clusters, not planning . --- ### 6. Update the index sparingly Only add or adjust index entries when a cluster clearly needs an entry point. --- ### 7. Close all open loops End with: - No fleeting notes left - No “maybe later” notes unprocessed This frees attention and keeps the system usable. --- ### What not to do Do not tidy, re-tag, reorganise, or plan projects. The review is for **developing thinking**, not maintenance.